Invoice (Customer)
Window Introduction
Introduction
Overview
Once the shipment customer document is complete to generate the invoice
Business Case
Tabs
Invoice Header
Critical Fields:
1. Business Partner: We can select existing/new customers here and this field used to maintain the customer
2. Partner location: This field is updated automatically, based on business partner selection, and also updates the site manually
3. Price list: The price list will be selected in the product master once we choose the product price list will display automatically and the user also select manually
4. Payment Rule: This field used to select the payment type
4.1 Cash: After receiving the invoice, the customer pays the invoice amount through cash only
4.2 Check: After receiving the invoice, the customer pays the invoice amount through a check
4.3 Credit Card: Payment amount paid to vendor to use Credit Card
4.4 Direct Debit: Payment amount paid to direct vendor account numberÂ
4.5 Mixed POS Payment
4.6 NEFT
4.7 On Credit
4.8 RTGS: Payment amount paid to RTGS
5.Payment term:The terms of payment(Immediate ,30 days,etc)
6. Sales representative: This field updates automatically based on system login through the user nameÂ
7. Order: Once the sales or shipment document number select and saved the document this field is updated automatically
Critical & one-time setup fields:
1. Organization: This field is used to select the organization
2. Target Document Type- This Field is used to select the type of document that you are going to process
Non-Critical Field:
1. Order: This field is used to complete an invoice transaction using a Sales order reference. We can simply paste the sales order document number or choose the sales orders that need to be invoiced.
2. Order Reference: Notes, Document, and Important Information for this Order.
3. Description: Used to describe specifics about an Invoice document or any other note, information, or data, for example.
4. User contact: He is the contact person on that particular vendor side.
5. Place of supply: Where should the despatch material/item/products be delivered(As stated by the states)
6. Project: If this order is processed against a project user can tag the project for tracking.
7. Campaign: Campaign Details of the project are processed against the order
8. Cash plan line: It is a master that is used to maintain a particular cash plan for this particular order.
9. Discount Printed Checkbox (Invoicing): To print Discount Details on Report
10. Ispayment: select this checkbox to generate the payment from the invoice expense window.
11. Bank Account: select the bank account number to do the payment
12.External Agency : It is used to select the existing business partner name.
Serial number/Lot number (ASI):
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Zoom condition:
1. Shipment customer
2. Sales order
3. Receipt
4. Service Request
5. View TDS
Customization:
1.Ctreate lines From Customer DC :
   1. The Create lines From Customer Dc Button is used to select the Data from the Customer Material DC Outgoing Transactions.Â
   2. In this form we have 2 filter options like Date and the Outgoing Dc Product.
   3. Service Product For Outgoing Product Should be maintained in the Product Master Related Product Tab.
   4. By Using this Option We can Directly Create Invoices For the Customer Material DC Services Charges without the Sales Order References.Â
Invoice line
2. Quantity: Quantity that needs to be invoiced
3. Charge: additional document charge to add this field
4. UOM: The record will populate from the product and we can change the UOM manually if UOM conversion for the product.
5. Tax: This field is used to select interstate or intrastate tax, and we can also change the tax.
6. Price: This field is updated automatically when the product selection or updated manually
Critical & one-time setup fields:
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Non-Critical Fields:
1. Shipment/Receipt Line: This field displays information from a Shipment line.
2. Description: Used to describe specifics about an Invoice document or any other note, information, or data, for example.
3. Project- If this order is processed against a project user can tag the project for tracking.
2. Campaign: If this order comes with the mobile marketing campaign.
3. Unit price: The price entered is converted to the actual price based on the UOM conversion
4. List price: The List Price is the official List Price in the document.
5. Tax amount: This is the tax amount, which was computed automatically based on the tax rate.
Serial number/Lot number (ASI):
If the product against attribute is updated, the system will be displayed
Zoom conditions:
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Validation:
Invoice tax
Note: Once the invoice is complete invoice tax tab is updated automatically.
Payment schedule
Critical Fields:
1. Payment Schedule: To update the schedule details
2. Due Date: The date when the payment is due
3. Discount Date: Once the discount date is exceeded system does not consider the discount amount
4. Amount Due: Amount of the payment due
5. Discount Amount: To update the discount amount details
Critical & one-time setup fields:
There is no such field.
Non-Critical Fields:
There is no such field.
Zoom conditions:
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Customization:
Allocation
With holding
Critical Fields:
1. This field is used to select the different types of Withholding type
2. Tax is help us to select the Tax rates.
3. Provide Tax base amount to calculate the Tax.
4. Tax amount will show the calculated tax as per the tax rates.
5. Transaction Date as selected in the Header.
6. Account Date as selected in the Header.
7. Withholding rule shows the configured data to calculate the tax amount.
8. Document no autogenerate when the record is saved.
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Critical & one-time setup fields:
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Non-Critical Fields:
1. Allocation line record will show after the invoice document is completed.
2. Description used to maintain the comments for the record.
Zoom conditions:
Customization:
Invoice Allocation
Critical Fields:
1. Payment: This field help us to map the receipt document to the invoice.
2. Invoice Amt: Invoice grand total amount populate in this field.
3. Amount: Shows the received amount from the selected receipt record.
Critical & one-time setup fields:
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Non-Critical Fields:
1. Allocation line: This field will show the allocated line after completing the invoice document.
2. Discount Amount: This field help us to maintain the discount amount received from invoice amt.
3. Write-off Amount: If the invoice amount is not received use this field to write off the amount as uncollectible.Â
4. Over/Under Payment: To maintain the unallocated or partial amountÂ
5. Remaining Amt: This field shows the balance amount to be paid.
Serial number/Lot number (ASI):
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Zoom conditions:
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Customization:
Document Actions
Validation
Save
1. System will check all mandatory fields
Delete
1. System will delete the Invoice and its line details
Document action prepare
1. System will check the period and master data checking
Document action complete
1. System will complete the document and keep the invoice ready for processing
2. Once document action is complete, all fields are updated as read-only
Document action void/reverse correct actual
1. the system will reverse the transaction data and generate a reversal document with the opposite accounting sign to zero value for the invoice.
Document action close
Action
Verify
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Create lines from
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Create line from(form):Â This form has both order or shipment/receipt to select the products. Once the products are selected in the form, those line products will update in the invoice line.
Copy from/lines
Process
Copy Lines
Copy Lines:Â This Process is used to create the same line details from one document to another document.
Post E-Invoice
Post E-Invoice : Process will help you to post the e-invoice & e-waybill to the GST portal
1. Validate GSTN : The button will help us to validate the buyer's GSTIN and that their details are correct before post the E-Invoice.
2. Generate E-Invoice & Eway : The button will post both e-invoice and e-way bill to the portal
3. Generate E-Invoice only : The button will post the e-invoice only to the portal.
4. Generate E-Way Bill : The button will post only the E-way bill.
5. Generate E-Inv & Eway(Part A) : This button will post the E-Invoice and the e-waybill Part A section only.
6. Generate E-Way Bill(Part A) : This button will post the e-waybill Part A section only.
7. Copy From GSTN : This button is used to copy GSTN Data From Portal.
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Add Default Items
Default Items: This process is used to add the default charges to add in the invoice line.
Video
Video
Reports
Reports
| Sr.No | Report Name | Report Purchase |
| 1 | Daily Invoice | Â |
| 2 | Invoice Detail and Margin | Â |
| 3 | Invoice Detail Report | Â |
| 4 | Invoice Report | Â |
| 5 | Invoice Tax | Â |
| 6 | Invoice Transactions (Acct) | Â |
| 7 | Invoice Transaction (Doc) | Â |
| 8 | Monthly Invoice | Â |
| 9 | Monthly Invoice Product | Â |
| 10 | Monthly Invoice Vendor | Â |
| 11 | PR to Invoice | Â |
| 12 | Quarter Invoice | Â |
| 13 | Un Allocated Invoice | Â |
| 14 | Weekly Invoice | Â |
| 15 | Yet To Invoice | Â |
Form and process
Generate Invoices
Parameters :
1) Date Invoiced : It is used to mention Invoice the customer date.
2) Organisation : It is used to select the organisation.
3) Order : It is used to select the sales order document no.
4) Business partner : It is used to mention the business partner details which is mentioned in sales order or shipment customer.
5) Document Action : It is used to prepare & complete the Invoice document.
6) Consolidate to one document : By selecting this check box we can able to consolidate multiple sales order document & shipment document into single invoice.
7) Minimum Amount : It is used to mention the currency details.
8) Shipment Receipt : It is used to mention the shipment customer document no.
Process Use :
By using this process we can able to convert multiple sales order document into single Invoice customer & shipment customer too.