RFQ
Introduction
Introduction
Introduction
A request for a quote is a formal process that companies use when they want to order products or services for their projects.It is a business document that invites vendors to provide their best prices and payment terms.
Business Example
RFQ will be raised by purchase department to order products or services. Againts that RFQ Supplier/Vendor will Share Quotation.
Tabs
RFQ Header
Critical Fields
1. Name: This field contains the RFQ's name, as entered by the user accordingly.
2. Sales Representative: This field is used for sales rep updating purposes, It will display from the employee master when the sales rep field is checked
3. RFQ Topic: This field is for RFQ Topic Which is a Master data Where user can create dufferent RFQ Topics to select here.
4. RFQ Type: RFQ Types are as follows
4.1.Quote All Lines: This is the type of RFQ where all lines will be quoted.
4.2.Quote Selected Lines: This is the type of RFQ where selected lines will be quoted.
4.3.Quote Total only: This is the type of RFQ where total lines will be quoted.
5. Response Date: Date that the vendor or supplier must respond by, as well as the RFQ document's validity date
6. Currency: This field is used to maintain different currency and the system will populate default currency from client master.Also, you can change the currency before saving the document.
Critical & one-time setup fields
1. Organization: This field is used to choose the organization where this document will be presented to.
Non-Critical Fields
1. Description: Use to note specifics and describe any info Which is requiered with this document
2. Comment/Help: Use to note Comments/Help item Which are requiered with this document
3. Active: To maintain Active or In-active status of document
4. Quote All Quantities: Check box to Quote All quantities
5. Invited Vendors Only: Check box to invite vendors only
6. Quote Total Amount: Check box to quote total amount
7. Responses Accepted: Check box to accept responses
8. Self service: Check box for Self service
9. Start: Work start date
10. Delivery days: Delivery days in numeric
11.Work Complete: Work completed date
12.Business Partner: This field is used to keep Business Partner information for current and new clients, respectively.
13.Partner Location: This filed is used to select Business Partner Location
14.User/Contact: User/Contacts available at user end.
15.Margin %: Percentage Margin
16.Order: Sales order details if RFQ is against Sales order
Zoom condition’s
1. RFQ Response
RFQ Line
Critical Fields
1. Product: To select the product type an item, you can select the multiple products in this line item
Non-Critical Fields
1. Attribute Set Instance: This filed is used to select attributes of products for Example Brand,Colurs,Specification etc.
2. Description: Use to note specifics and describe any info Which is requiered with this document
3. Comment/Help: Use to note Comments/Help item Which are requiered with this document
4. Work Start: Work start date
5. Delivery Days: Delivery days in numeric
6. Work Complete: Work completed date
RFQ Line>Quantity
Critical Fields
1. UOM: Unit of measurement
2. Quantity: Quantity of Product
3. Benchmark Price: Price of product
Non-Critical Fields
1. RFQ quantity: This field is for RFQ quantity
2. Purchase quantity: This field is for Purchase quantity
3. Offer quantity: This field is for offer quantity
4. Offer Amount: This field is for amount of offer (Upon selecting the offer quantity check box, this field will become visible.)
5. Margin %: Percentage Margin (Upon selecting the offer quantity check box, this field will become visible.)
Process
RFQ Process
Create & Invite
Create (missing) RfQ Responses and optionally send EMail Invitation/Reminder to Vendors to respond to RfQ
Rank Responses
Invalid responses are ranked with 999 per Quantity. The Quantity Responses are ranked among each other and the RfQ Best Response updated. The response Lines is marked as Selected winner, where the line quantity purchase quantity is selected.A total winner is only selected, if the RfQ type is "Quote All Lines" or "Quote Total only". Then the rankings of all Quantity Responses are added for the total ranking of the response. The response with the lowest total ranking is marked as Selected Winner.
Create Sale order
A Sales Order is created for the entered Business Partner. A sales order line is created for each RfQ line quantity, where "Offer Quantity" is selected. If on the RfQ Line Quantity, an offer amount is entered (not 0), that price is used. If a magin is entered on RfQ Line Quantity, it overwrites the general margin. The margin is the percentage added to the Best Response Amount.
Create Purchase order
Create purchase order(s) for the resonse(s) and lines marked as Selected Winner using the selected Purchase Quantity (in RfQ Line Quantity) . If a Response is marked as Selected Winner, all lines are created (and Selected Winner of other responses ignored). If there is no response marked as Selected Winner, the lines are used.
Copy line
Copy Lines from another RfQ
Close RFQ
To close RFQ
Validation
Validation
Save
1. System will check all mandatory fields.
Delete
1. System will delete the order and its historical details.
Video
Video
Reports
Reports
Report is well Complied set of data according Scenario
| Sr.no | Report Name | Report Purpose |
| 1 | RFQ Response | Detail RfQ Responses
Lists detail Responses of active RfQs (not closed/processed) where the Response is marked as complete. |
| 2 | RFQ Unanswered | Outstanding RfQ Responses
Lists Responses of active RfQs (not closed/processed) where the Response is not marked as complete. |
Preceding and Succeeding Window
RFQ Connected Window
Preceding Window
Succeeding Window
RFQ Response :- RFQ Response