Subcontract Issue
- Window Introduction
- Subcontract Issue flow chart
- Tabs
- Document Action
- Process
- Video
- Reports
- Form and process
Window Introduction
Introduction
Introduction:
Basic external processing provides you with the means to instruct a supplier or subcontractor to process individual production steps such as operations or sub-operations. The external processing of production order operations is frequently used for standardized process steps such as galvanizing which you cannot perform in your own factory. In the case of galvanizing, you may have environmental reasons for outsourcing this step to your subcontractor.
Business Example:
In a pump industry there will be multiple operation performed to get the required component as per the customer requirement.Certain resource will not be available inside the company to perform few operations.So Requisition will be raised from Production Que and converted to purchase order.And Subcontract Issue will be done with delivery challan.
Subcontract Issue flow chart
Subcontract Issue Flow chart
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Tabs
Subcontract Issue
Critical Fields:
1) Purchase order- This field is used to mention the service charge for the operation performed at the vendor end.Service product purchase order document no to be tagged in this field.
2) Name- Internal reference name for the document.
3) Vendor- Vendor will be taken automatically from the purchase order selected.
4) Partner Location- Vendor will be taken automatically from the purchase order selected.user can edit the partner location if needed.
5) Subcontract Warehouse- Name of the ware house were the material is sent for subcontracting process.Ware house will display when Is subcontract check box is checked in warehouse master.
6) Currency- Currency type needs to be selected.
7) Account Date- The Accounting Date indicates the date to be used on the General Ledger account entries generated from this document. It is also used for any currency conversion.
Critical & onetime setup fields:
1) Organization Field- This Field is used to select the organization which you are going to process the order.
2)Target Document Type- This Field is used to select the type of the document that you are going to process.
Non-Critical Fields:
1) Subcontract Receipt- This field can be used when we need to crate an issue against a subcontract receipt.If any component has rework received in previous subcontract receipt we can send back using this option.
2) User Contact- The person who is preparing the subcontract issue document his name can be selected.
3) Delivered check box-If the all the components against the subcontract issue is received system will auto check this checkbox.It is a read only field.
4) Vessel/Flight No-This field can be used to mention the Vehicle details.
Serial number/Lot number (ASI):
Zoom conditions:
1) Subcontract Receipt
2) Manufacturing order
Customization:
Input/Items
1) Line Number- Line number is the sequence of the product's added.
2) Warehouse- The warehouse from were the component is issued.
3) Locator- The Locator from were the component is issued.and the stock is deducted.
4) Product- The product which is issued to the vendor for subcontracting purpose.
5) Tax- Tax provided to the selected product.If tax is fixed in product master the same tax will be taken here user can edit the tax if needed.
6) Quantity Issue- The product Quantity Issued to the vendor for subcontracting.
7) Price- Price for the subcontracting process.
8) Line Amount- Multiplies the price with the quantity and displays the amount without tax.
9) Supplied by org & consumed by vendor - Raw material will be provide to the vendor by the company from the companies warehouse and end product will be collected back.And the raw material will be consumed completely in the vendor end.
10) Supplied by org & returned from vendor - Product will be provided by the company only operation (Process) will be done by the vendor and the product will be sent back.(Example : For performing a milling operation in a component).
11) Supplied through third party & Consumed by vendor - Raw material will be provide to the vendor by the Third party supplier (Company will provide a Purchase order for the raw material product to the third party supplier )and end product will be collected back from vendor.And the raw material will be consumed completely in the vendor end.
12) Supplied through third party and returned from vendor - Product will be provide to the vendor by the Third party supplier (Company will provide a Purchase order for the raw material product to the third party supplier ) operation will be performed in vendor and end product will be collected back from vendor.
13) New product returned from vendor - New product will be received from vendor after consuming raw material which was sent by company from companies warehouse.
14) WIP - After consuming raw material it will be called as Work in-progress item.
NOTE: Choose any one supply type to proceed the transaction & functions have been described above.
Critical & onetime setup fields:
Non-Critical Fields:
1) Manufacturing cost collector- manufacturing cost collector is choose only when you perform Consumed by vendor supply type.
2) UOM- Unit of measurement.
3) Purchase Order- If Supply by third party Consumed & Supplied by third party return option is selected system will generate a purchase order and display the purchase order document name in this field.This is a read only field.
4) Purchase order Line-If Supply by third party Consumed & Supplied by third party return option is selected system will generate the a purchase order and display the purchase order document line details in this field.This is a read only field.
Serial number/Lot number (ASI):
Zoom conditions:
Customization:
Attributes
Critical Fields:
1) Input items - Subcontract issue document number & product details will be displayed.
2) Attribute set Instance - The values of the actual Product Attribute Instances. The product level attributes are defined on Product level.
3) Movement Quantity - It is based on attribute set instance
Critical & onetime setup fields:
Non-Critical Fields:
Serial number/Lot number (ASI):
Zoom conditions:
Customization:
Asset/Tools
Critical Fields:
1) Subcontract Issue - Subcontract issue document no will be populated
2) Asset - If any development work done for new product then tools will be send to subcontract (Vendor) for specific operations.(Asset tool example - Jigs & fixture)
3) Product - Subcontract process product details will be mentioned.
4) Quantity Issued - Quantity issued for subcontract process will be mentioned.
5) Balance Qty - Pending quantity yet to be received
6) Supplied by org & returned from vendor - Material send to vendor & received from vendor as same product.
Critical & one time setup Fields:
Non-Critical Fields:
1) Description - Product description will be mentioned.
2) UOM - Product Unit of measurement
Serial number/Lot number (ASI):
Zoom conditions:
Customization:
Document Action
Validations
Save:
1) System will check whether all the Mandatory Fields are filled.
2) System will check the Purchase order ,vendor,vendor location
Delete:
System will delete the order and its history from the database.This can be done only when the document status is Draft status and In progress Status.
Document action prepare:
1) System will check the Purchase order,vendor,vendor location and convert the document status to In progress.
2) System will check the Period control for the document date whether it is open.
Document action complete:
System will complete the document and change the document status to complete.
Document action void/reverse correct actual:
Document action close:
1) System will check whether all the issued material is returned and the delivered check box is check and change the Document status to close.
Actions
Not applicable
Create lines from:
This button will help you to get reference from manufacturing order document no.
Copy from/lines:
This button will help you to copy the Input/item lines from another subcontract issue line. We need to mention the issue number to copy it.
<custom actions>
Not applicable
Process
Issue Process
1) Create lines from : It is used to generate subcontract issue for certain product with reference to manufacturing order.
2) Copy from issue : Copy line process will help you to copy the subcontract issue lines from any subcontract issue.
Input/ items process
1) ASI Scan : Its help to scan multiple serial numbers and it will populate concurrent serial numbers in Attribute tab
Video
Issue Video
Reports
| S.NO | Report type | Report Name | Report Purpose |
| 1 | Menu Report | Subcontract issue overview report | This report is used to track how much quantity issued,received & pending quantity to be received from the vendor with document no. |
| 2 | Menu Report | Subcontract Reconciliation report | This report is used to track how much quantity issued to vendor,received from vendor & pending quantity yet to be received from vendor.Report will be displayed with vendor name, document date & document no. |
| 3 | SQL Report | Subcontract stock report | Sum of issue quantity,receipt quantity & pending quantity with vendor name. |
| 4 | SQL Report | Subcontract Reconciliation with Value | This report is used to track how much quantity issued to vendor,received from vendor & balance quantity yet to be received from vendor with value.Purchase order value will be displayed if invoice done against it. |
Form and process
Short Close Issue
Parameters :
1) Subcontracting Issue : It is used to mention the subcontract Issue document no.
2) Account Date : It is used to subcontract Issue account date.
3) Scrap : It will be selected if product needs to be moved to scrap.
4) Unprocessed : It will be selected if material received in Unprocessed condition.
Process use :
By using this process we can able to short close subcontract Issue.
If partial Quantity received from vendor in without process we can able to receive it by selecting Unprocessed check box.