Purchase order header
Critical Fields
1. Business Partner: We can select existing/new customers here and this field is used to maintain the Vendor
2. Partner location: This field is updated automatically, based on business partner selection, and also updates location manually
3. Warehouse: Product storage purpose, Select a warehouse where the final product is stored.
4. Date promised: Estimated delivery date of the product to the customer
5. Price list: The price list will be selected in the product master once we select the product price list will display automatically and the user also select manually.
6. Company Agent : This field is used for sales rep updating purposes, the regard will display from the employee master when the sales rep field is checked
7.Payment term: The terms of payment(immediate ,30 days, etc)
8. Payment Rule: This field used to select the payment type
8.1 Cash: After receiving the invoice, the customer pays the invoice amount through cash only
8.2 Check: After receiving the invoice, the customer pays the invoice amount through a check
8.3 Credit Card: Payment amount paid to vendor to use Credit Card
8.4 Direct Deposit: Payment amount paid to direct vendor account number
8.5 Mixed POS Payment
8.6 NEFT
8.7 On Credit
8.8 RTGS: Payment amount paid to RTGS
9. Is subcontracting: This check box will be ticked automatically if this purchase order document type is mentioned as service purchase order.
Critical & one-time setup fields
1. Organization: This field is used to select the organization
2. Target Document Type- This Field is used to select the type of document that you are going to process
Non-Critical Fields
1. Order Reference: Notes, Document, and Important Information for this Order.
2. Description: Used to describe specifics about a purchase document or any other note, information, or data, for example.
3. Place of Supply: Where should the purchased material/item/products be delivered?(As stated by the states).
4. Invoice partner: It is an master same as vendor , if we brought item from one vendor and then we want to send invoice for another vendor for this order means we want to select this invoice vendor, otherwise both are same.
5. Invoice Location: It is an master same as vendor location , if we brought item from one vendor location and then we want to send invoice for another vendor location for this order means we want to select this invoice vendor, otherwise both are same.
6, User contact: He is the contact person in that particular vendor side.
7. Invoice Contact: Contact person for that invoice copy from invoice vendor side.
8. Terms & Conditions: This field is used for our internal terms and conditions updating purpose (Payment terms, other Terms etc.).
9. Delivery terms : Delivery Terms: To update the Delivery Terms (Immediately, According to customer scope, Within 45 days etc.).
10. Drop Shipment(Delivery): Used in the event When another shipment partner exists between the vendor and the customer.
11. Priority: According to importance we can set priority for that Purchase order (High, Low, Medium, Minor, Urgent).
12. Freight Terms: A freight term identifies how transportation costs are calculated.
12.1. CFR - Cost and Freight - The freight cost is paid by the Buyer and either the Seller, the Enterprise, or the Hub.
12.2. CIF - Cost, Insurance, and Freight - The freight cost is completely paid by either the Seller, the Enterprise, or the Hub.
12.3. CIP - Carriage and Insurance Paid To - The term signifies that the seller will pay freight and insurance in sending goods to someone chosen by the seller at a mutually agreeable location.
12.4. CPT - Carriage Paid To - It is an international trade term that means the seller delivers the goods at their expense to carrier or another person nominated by the seller
12.5. DAF - Delivered at Frontier - It is a term used in international shipping contracts that requires a seller to deliver goods to a border location.
12.6. DDP - Delivered Duty Paid - It is a delivery agreement whereby the seller assumes all of the responsibility, risk, and cost associated with transporting goods until the buyer receives or transfers them at the destination port.
12.7. DDU - Delivered Duty Unpaid - It is an international trade term meaning the seller is responsible for ensuring goods arrive safely to a destination; the buyer is responsible for import duties. By contrast, Delivered Duty Paid (DDP) indicates that the seller must cover duties, import clearance, and any taxes.
12.8. DEQ - Delivered Ex Quay -It was a contractual obligation whereby the seller was required to deliver goods to the wharf at the destination port. Under DEQ, the seller bore all risks and costs until delivery. Delivered ex quay items were denoted as either duty paid or unpaid.
12.9. DES - Delivered Ex Ship - It was a trade term that required a seller to deliver goods to a buyer at an agreed port of arrival. The seller assumed the full cost and risk involved in getting the goods to that point.
12.10. Domestic FOB Destination - This Term means the seller retains the risk of loss until the goods reach the buyer. FOB term can impact inventory, shipping, and insurance costs.
12.11 . Ex Mill (Ex Warehouse, Ex Mine, Ex Factory) -The seller is obligated to place the specified quantity of goods at the specified price at his mill loaded on trucks, railroad cars or any other specified means of transport. The buyer must accept the goods in this manner and make all arrangements for transportation.
12.12. Ex Ship - "Ex Ship" means that the seller will make the goods available to the buyer on board the ship at the destination named in the sales contract. The seller bears all costs and risks involved in bringing the goods to the destination.
12.13. EXW - Ex Works - A term of sale in which for the quoted price, the seller merely makes the goods available to the buyer at the seller's "named place" of business.
12.14. Ex Works - A term of sale in which the buyer is responsible for collecting the goods at the premises of the seller accepts all costs and liabilities from that point onwards.
12.15. FAS - Free Alongside Ship -It is a contractual term used in the international export business that stipulates that the seller must arrange for goods to be delivered to a designated port and next to a specific vessel for easier transfer.
12.16. FCA - Free Carrier - Free carrier is a trade term dictating that a seller of goods is responsible for the delivery of those goods to a destination specified by the buyer.
12.17. FOB - Free on Board - Free On Board (FOB) - The freight cost is paid by the Buyer.
12.18. FOB Origin - "FOB Origin" or FOB Shipping Point" means the buyer accepts the title of the goods at the shipment point and assumes all risk once the seller ships the product.
12.19. Ocean Freight - Ocean freight is the method of transporting containerized cargo loaded onto vessels by sea.
9. Project: If this order is processed against a project user can tag the project for tracking.
10. Discount printed Check box(Invoicing): To print Discount Details on Report.
Serial number/Lot number (ASI)
Zoom condition’s
1. Material receipt
2. MRP
3. Subcontract issue
4. Delivery
5. Invoice vendor
6. Goods inward/ outward
7. Vendor Return Request.
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